Privacy Policy
Last updated: July 23, 2025
At HRW Foundation, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with our website, programs, and services.
1. Who We Are
HRW Foundation is a nonprofit civic organization dedicated to promoting patriotism, civic education, and community engagement through initiatives like the Flag Exchange Program. Our website address is: www.hrwfoundation.org.
2. What Information We Collect
We may collect the following types of information:
A. Personal Information
When you engage with our site, you may voluntarily provide:
Your name
Email address
Phone number
Mailing address
Donation information (via Stripe/PayPal)
Volunteer form responses
Event sign-up data
B. Automatically Collected Data
When you visit our website, we may automatically collect:
IP address
Browser type and version
Pages visited and time spent
Device type and operating system
Cookies (see below)
3. How We Use Your Information
We use your information to:
Respond to inquiries or requests
Register you for events or volunteer opportunities
Process donations and send receipts
Send newsletters and updates (if opted in)
Improve website functionality and outreach programs
Maintain security and prevent fraud
4. Legal Basis for Processing
We process your data based on:
Consent: When you voluntarily provide data (e.g., sign up for updates)
Legitimate interest: For improving services, maintaining security, and managing outreach programs
Legal obligation: For tax or donation record-keeping
5. How We Share Your Information
We do not sell your personal information. We may share it with:
Trusted service providers (e.g., Stripe, Mailchimp) for donations, emails, or data storage
Government authorities if legally required
Our internal team and approved volunteers who manage community programs
All third-party providers are contractually obligated to protect your data.
6. Cookies & Tracking Technologies
Our site uses cookies to enhance your browsing experience. These include:
Session cookies for functionality
Analytics cookies (e.g., Google Analytics) to understand user behavior
Third-party cookies for payment platforms
You can manage cookies via your browser settings.
7. Data Retention
We retain your information only as long as needed for:
Donation recordkeeping (minimum 7 years, as per IRS guidelines)
Volunteer and event follow-up
Newsletter subscriptions (until unsubscribed)
8. Your Rights
You have the right to:
Access your personal data
Request correction or deletion
Withdraw consent at any time
Object to data processing
File a complaint with a data protection authority
To exercise any of these rights, contact us at privacy@hrwfoundation.org.
9. Data Security
We implement appropriate security measures, including:
SSL encryption
Secure donation gateways (Stripe, PayPal)
Restricted access to personal data
Regular software updates and monitoring
Despite these efforts, no internet transmission is 100% secure.
10. Children’s Privacy
Our website and services are not intended for children under 13. We do not knowingly collect personal information from minors without parental consent.
11. External Links
Our site may contain links to external websites. We are not responsible for their privacy practices. Please review their privacy policies individually.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last Updated” date. Significant changes may also be communicated via email or site notice.
13. Contact Us
For any questions or concerns regarding this Privacy Policy, you may contact us at:
HRW Foundation
Email: privacy@hrwfoundation.org
Mail: 123 Civic Pride Ave, Laconia, NH 03246
Phone: (555) 555-1776